Other duties and responsibilities of a document controller include printing out and distributing project documents to managers, vendors and team members; converting paper documents to … Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. She checks for accuracy and records data about the documents and their storage. This post involves coordinating with the different departments within an organisation and ensuring that documents are kept in the right location and are accessible to all internal services. Get in touch with us via. These descriptions are living documents and include task, duty, and responsibility lists, qualifications, reporting relationships and titles, and dates of creation and/or revision. The document controller is responsible for an organisation’s documents. Learn more about the features available and how they make each recruiting task easier. are properly received and accurately recorded in a worthy manner which will be distributed internally/externally as per approved distribution matrix to concern departments, discipline, … develop and implement processes related to document control and management. Job Description for a Document Control Specialist. Ask questions, find answers, get tips, and dig deeper into our product. Responding to project document control needs. Create and manage document hierarchy and process systems. Update and control procedure documents and forms. Best job boards: The ultimate job sites list for 2021, Checking for accuracy and editing files, like contracts, Reviewing and updating technical documents (e.g. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. A Document Controller Coordinates With The Different Departments Within An Organisation And Ensures That Documents Are Kept In The Right Location And Are Accessible To All Internal Services. Section 3 Document Distribution. Section 1 Roles and responsibilities of document controller . Don’t let jargon stand between you and your to-do list. Document Controller responsibilities include: Copying, scanning and storing documents. A few of the main duties of a document controller are updating crucial procedures, ensure all documents are accessible, communicating with auditors, and organizing documents. Recordkeeping may be needed for internal systems and external clients as well as regulatory and legal compliance, depending on the industry. These specialists help companies adhere to record retention policies, safeguard information and … The Document Controller is in charge of the daily management of documents on a Project or in a Department. Document control specialists may take on a variety of duties, depending on the project and the organization. preliminary, approval, construction, erection and as built documentation etc.) Maintain the files and control logs as required by the project. Prepare and submit transmittal: The transmittal that a document controller shall prepare are for shop drawing, material submittal, inspection request, method statement including ITP and checklist, pre-qualification, letter and specification when a project is a design and construct. A document controller is typically responsible for handling and organizing various documents and files at a company, which can include both physical paper documents and electronic digital document files. The type of organization decides the duties of these controllers, but the general tasks mentioned in the Document Controller Resume include – ensuring proper documentation; copying and scanning documents, checking accuracy of documents, updating … Examples of Document Controller responsibilities. Job descriptions are valuable communications tools for supervisors and staff members. Responsibilities: 1. Document Controller Job Description Document Controllers manage and oversee documents for a particular project or for an entire organization. Section 2 Document Identification. #Document Controller Responsibilites; Duties and Responsibilities of Document Controller based on actual experienced. The Document Controller is in charge of the control and of the daily management of documents on a Project / in a Department / in a Company. Americas: +1 857 990 9675 Document controllers are involved in managing and overseeing the documents of a particular project or for the whole organization as such. Europe & Rest of World: +44 203 826 8149. Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system. Ability to keep clear and accurate records and reports. Banish the blank page for good with our 1000+ HR templates. Sign up for jargon-free hiring resources. Modify this template to meet your specific job duties and requirements. Document Control Manager manages the document control department to ensure that processes comply with internal procedures and regulatory requirements. Accountable for contributing to Project Execution Plan. Many companies use electronic document management systems to track digital documents. Get clear, concise, up-to-date advice with our practical, step-by-step guides. He or she also maintains and examines related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments. As a document controller you will be responsible for maintaining the accurate records of company documentation. If that is the case, you probably want to have a conversation in the interview about some strategies that your document controller candidates have for making that happen. Requirements and Responsibilities. Document Controller Job Description. The controller is in charge of workflow, including letting a person or group of people know that action needs to be performed on a file to complete a process. Read our in-depth report. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or … Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. Jobs for Document Controller Nature of the Job: A Document Controller maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored. Input document data into the standard registers ensuring that the information is accurate and up to date. Protects assets by establishing, monitoring, and … Start a free Workable trial and post your ad on the most popular Typing of site documents, and follow up of all the site needs, Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable, Maintain updated records of all approved documents and drawings and their distribution clearly. Manage and maintain all controlled company documents. Use SmartSolve Document Management for … Ability to perform regular audits on corporate documents. Add a few personal touches and you’re good to go. Duties and Responsibilities:-Updating Daily QC Reports to CDRS system. Reviewing and updating technical documents (e.g. Their typical activities include: Numbering & identification of documents Quality & compliance checks on documents Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. A Document Controller Maintains And Manages All Important Documents Either For A Particular Project Or Whole Organization And Assures That It Is easily Accessible And Stored. This might just be a condition of doing business with your external clients. A Document Controller Maintains And Manages All Important Documents Either For A Particular Project Or Whole Organization And Assures That It Is easily Accessible And Stored. Document Controller. All rights reserved. Take charge of all document identification, classification, and filing. Responsibilities of Document Contro ller (QA/QC). Teaming up with other documentation groups. Post this Document Controller job description template to online job boards and careers pages to hire qualified candidates. Generate the various document control reports as required. Document Controllers are responsible for controlling the numbering, filing, sorting, retrieval and archiving of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner. manuals and workflows), Check for accuracy and edit files, like contracts, Review and update technical documents (e.g. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. Organization:- M/s. We are looking for a Document Controller to prepare, manage and file documents for our projects. Position: Senior Document Controller/Document Controller Key Responsibilities: • Set up an electronic library system for the management of technical documentations • Develop and maintain document control processes for the efficient management and recording of QHSE documentations This Role Often Involves Working To Deadlines And Ensuring That All Departments Of The Organisation Are Following The Same Procedures With Regards To Documents, Discover businesses, people, places and things in and outside Nigeria. Document Controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. Document Control Specialist Duties and Responsibilities. Senior Document Controller, 08/2011 to 07/2013 MiraPoint – Sunnyvale, CA. what does a document controller do? Europe & Rest of World: +44 203 826 8149 S. K Engineering and Construction Company (Korea) in Kuwait. job boards today. Perform quality check on documents by following document control processes Document Controller Snamprogetti Inc., Sparta, MO July 2012 - February 2014 Performed responsibilities of file migration and assisted in auditing Trained junior employees in maintaining, retaining, and retrieving documents • Print and file hard copies of the documents and maintenance of updates to the document … Remote work, technology, and engagement are hot topics in the New World of Work. Here are 6 major tasks the a document controller must do. Document control specialists are responsible for managing company documents while also ensuring their accuracy, quality and integrity. A Document Controller Maintains And Manages All Important Documents Either For A Particular Project Or Whole Organization And Assures That It Is. Responsibilities. Americas: +1 857 990 9675 Post now on job boards. A document controller is responsible for the timely, accurate and efficient preparation and management of documents. You could be sorting electronic or hard copies of project documentation and producing reports based on this. The Document Controller ensures that the organization documents, Contracts, Correspondence Letter, Agreement, Commercial documents, Samples, Method Statements, RFI, etc. Designation:- Document Controller (QA/QC) Period–January 2008 to September 2008. For every hiring challenge, Workable has a solution. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. manuals and … Read the minds of our team of HR writers. Guides financial decisions by establishing, monitoring, and enforcing policies and procedures. Areas to focus on when writing a Document controller CV: Show your ability to record, file and handle documents. Section 4 Quality Management Systems - ISO 9001:2015 . PROJECTS DOCUMENT CONTROLLER Project Department Role purpose: To manage all technical documentation flow of the engineering, project management and construction staff in order to ensure documents control within Company standards and common engineering practices. Responsible for the overall operation of Documentation Control (DC) including processing of DCO's, Issuance of Master and Controlled Documents and ensure obsolescence as required and archiving as required Maintenance of DC Metrics and delivery of DC KPIs Supplier file Maintenance & Control & co-ordination of SCARs manuals and workflows), Distribute project-related copies to internal teams, File documents in physical and digital records, Retrieve files as requested by employees and clients, Manage the flow of documentation within the organization, Maintain confidentiality around sensitive information and terms of agreement, Prepare ad-hoc reports on projects as needed, Proven work experience as a Document Controller or similar role, Basic knowledge of labor and corporate law, Hands-on experience with MS Office and MS Excel, Knowledge of Electronic Document Management Systems (EDMS), BSc degree in Project Management or relevant field. Remote work, technology, and engagement are hot topics in the New World of Work. Reports to the Project QA/QC Manager; Ensure that all controlled Quality documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed. Checking for accuracy and editing files, like contracts. A document controller sends, receives, distributes and tracks documents. A document controller is responsible for all of the documents and processes in a company. Project Handled:- Client KPPC Aromatics Project – for EPC Commissioning of Aromatics Plant. Controller Job Responsibilities: Maximizes return on financial assets by establishing financial policies, procedures, controls, and reporting systems. © 2021 Manpower Nigeria. Start a free Workable trial and post your ad on the most popular job boards today. The Document Controller is responsible for collecting the data, verifying the current revision status of the documents and distributing them. They ensure that the architecture of a company is set up so that everything will be documented correctly. Collect, scan and upload documents following set procedures. Provide technical leadership, training, development and guidance to the Document Control team. (i.e. Document Controller Duties and Responsibilities. Connect with our team of Workable experts and other industry professionals. The job role of a document controller involves the following duties: Controlling company and project documentation 5,279 Document Controller jobs available on Indeed.com. Apply to Document Controller, Document Control Clerk, Document Specialist and more! Ultimately, you’ll support our procedures maintaining transparent, up-to-date and easily traceable documents. Get clear explanations of the most common HR terms. 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